Personal Assistant

The Company

Our client is a leading global company specializing in custom packaging, crating, logistics, and supply chain solutions. With operations across North America, Asia, and Europe, our client specializes in delivering end-to-end services that protect high-value products and support efficient global distribution.

The Personal Assistant will be responsible to:

• Manage the Director’s complex calendar, including scheduling across multiple SEA countries and time zones.
• Coordinate all travel arrangements, including international flights, accommodation, visas, and detailed itineraries.
• Prepare and format reports, presentations, correspondence, and briefing materials.
• Act as the main point of contact for internal and external stakeholders engaging with the Director.
• Take meeting minutes, track action items, and follow up to ensure timely completion.
• Maintain confidential and well-organized filing systems, both physical and electronic.
• Support the preparation of regional reports, dashboards, and performance tracking documents.
• Coordinate meetings, regional leadership events, and internal communications.
• Manage staff engagement initiatives across the region.
• Assist in onboarding and coordination with SEA offices and teams.
• Communicate with regional teams, clients, and external partners on behalf of the Director.
• Ensure seamless coordination and information flow between SEA offices and the broader company network.
• Assist in planning and tracking key SEA initiatives and strategic projects.
• Conduct basic research and analysis to support decision-making.
• Identify and recommend improvements in administrative processes and regional workflow.

The Ideal Candidate:

• Diploma or Degree in Business Administration, Communications, or related field.
• Fresh graduates with knowledge on A.I. agents/LLM’s are encouraged to apply.
• Experience working in Western or international work environments preferred.
• Comfortable working in a regional role with cross-border coordination.
• Proficient in digital media and highly organized
• Proficient in Microsoft Office Suite and digital collaboration tools (e.g. Teams, Zoom, SharePoint).
• Highly organized with excellent time management and attention to detail.
• Quick-thinking, and able to communicate ideas clearly and confidently.
• Strong written and verbal communication skills in English.
• Proactive, adaptable, and capable of managing multiple priorities with minimal supervision.
• Professionalism, confidentiality, and ability to build trust with senior stakeholders.

Only shortlisted candidates will be notified