The Company
Our client is a global a global leader in international freight forwarding and logistics with operations across multiple regions. The company focuses on delivering reliable end-to-end solutions for their customers while fostering a supportive, inclusive, and high-performance workplace.
Reporting to the Director Southeast Asia, the Executive Assistant will provide high-level administrative and operational support to the Director SEA, ensuring the efficient day-to-day management of tasks, meetings, communications, and regional initiatives. This role requires excellent organization, discretion, professionalism, and the ability to manage multiple priorities across countries and time zones in a fast-paced logistics environment.
As the Executive Assistant, you will be responsible to:
- Manage the Director’s complex calendar, including scheduling across multiple SEA countries and time zones.
- Coordinate all travel arrangements, including international flights, accommodation, visas, and detailed itineraries.
- Prepare and format reports, presentations, correspondence, and briefing materials.
- Act as the main point of contact for internal and external stakeholders engaging with the Director.
- Take meeting minutes, track action items, and follow up to ensure timely completion.
- Maintain confidential and well-organized filing systems, both physical and electronic.
- Support the preparation of regional reports, dashboards, and performance tracking documents.
- Coordinate meetings, regional leadership events, and internal communications.
- Manage staff engagement initiatives across the region.
- Assist in onboarding and coordination with SEA offices and teams.
- Communicate with regional teams, clients, and external partners on behalf of the Director.
- Ensure seamless coordination and information flow between SEA offices and the broader company network.
- Assist in planning and tracking key SEA initiatives and strategic projects.
- Conduct basic research and analysis to support decision-making.
- Identify and recommend improvements in administrative processes and regional workflow.
The Ideal Candidate:
- Diploma or Degree in Business Administration, Communications, or related field.
- At least 5 years of experience supporting senior executives, preferably in a multinational or regional role.
- Experience in logistics, freight forwarding, or supply chain is an advantage.
- Comfortable working in a regional role with cross-border coordination.
- Proficient in Microsoft Office Suite and digital collaboration tools (e.g. Teams, Zoom, SharePoint).
- Highly organized with excellent time management and attention to detail.
- Strong written and verbal communication skills in English.
- Proactive, adaptable, and capable of managing multiple priorities with minimal supervision.
- Professionalism, confidentiality, and ability to build trust with senior stakeholders.
Only shortlisted candidates will be notified.